SA INSTITUTION OF CHEMICAL ENGINEERS CONSTITUTION
The name of the Institution shall be: "SOUTH AFRICAN INSTITUTION OF CHEMICAL ENGINEERS" in English and "SUID-AFRIKAANSE INSTITUUT VAN CHEMIESE INGENIEURS" in Afrikaans.
1.2. Administrative office
The administrative offices of the Institution shall be in the Republic of South Africa, at a place determined from time to time by the Council.
To advance chemical engineering in South Africa as a discipline and as a profession, and to serve the interests of its members and the community at large, and to formally represent the profession with ECSA and other statutory organisations in South Africa.
Membership shall be open to all suitably qualified persons.
2.2. Professional Conduct
Every member is expected to uphold the dignity of the profession of engineering, in whatever capacity engaged. Every member shall act towards employers, clients, fellow workers and fellow members in a manner consistent with the established traditions of the Institution.
2.3. Grades of membership
The members of the Institution shall be in the grades of Honorary Fellow, Fellow, Member, Graduate Member, Affiliate Member and Student.
There shall also be the grade of Company Member for organisations.
The grade of Affiliate Member is available to someone who does not hold the equivalent of an accredited Bachelor level degree in Chemical Engineering but does hold another technical or relevant qualification.
At the time of election, an individual member shall have obtained a standard of general education as satisfies the Council and shall be such a person, in the opinion of the Council, whose election to membership would be in the interests of the Institution.
The conditions for Company Member shall be decided by Council and set out in the By-laws.
2.4. Qualifications for grades of membership
The qualifications for all grades of membership other than that of Honorary Fellow shall be defined in the By-laws, and every candidate for membership shall be entitled to a copy of the qualification requirements.
2.5. Honorary Fellow
An Honorary Fellow shall be a person intimately connected with the science or practice of chemical engineering whom the Institution specially desires to honour for significant contributions and services to the Institution or to engineering.
The election of an Honorary Fellow shall take place at a Council Meeting, due notice having been given at the previous Council meeting.The election shall be by ballot and shall require the unanimous vote of the Council members present.
Each election shall be announced to the members at the earliest suitable opportunity.
2.6. Election or transfer by Council.
The election or transfer of candidates to any grade of membership shall be by the Council.
2.7. Certificates of membership
Council shall issue to every Honorary Fellow, Fellow, Member, Affiliate Member and Company Member a certificate showing the grade of membership. Such certificates shall remain the property of the Institution and shall be returned by the member on ceasing to be a member or on transferring to another grade.
2.8. Letters of designation
Members elected to the following grades are entitled to use the following authorised letters designating their grades of membership:
Honorary Fellow Hon. FSAIChE
No other members may use letters of designation relating to the Institution.
2.9. Disciplinary action
A special meeting of the Council shall be convened to inquire into the conduct of a member and to take such steps as it deems adequate if:
•five or more members draw up and sign a proposal for expulsion of any member on any ground whatever, and deliver such proposal to the Hon. Secretary,
•Council is of the opinion that the conduct of the member warrants expulsion. The member who is the subject of the inquiry shall be entitled to attend, with or without legal adviser, to explain the conduct and answer the charges. If Council does not find sufficient reason to expel the member, no entry of the inquiry shall be made in the minutes. If Council is of the opinion that the issue is a minor one, it may warn, reprimand, or suspend the member for not more than six months. The proceedings shall be minuted and the member informed in writing of the findings. If Council considers the misconduct to be serious it may:
•suspend the member for more than six months,
•expel the member from the Institution. Council shall notify the member concerned of its decision by registered letter and notify all members accordingly.
2.10. Resignations and readmissions
A member may resign from the Institution by sending a written notice of resignation to the Secretary. Any former member who has so resigned may be re-admitted to the Institution on payment of such fees as the Council may decide.
2.11. Termination of membership on death
Membership of the Institution shall terminate immediately upon the death of a member.
2.12. Forfeiture of rights
Cessation of membership of the Institution shall entail forfeiture of all right to participate in the affairs of the Institution. Neither during the existence of the Institution nor upon its dissolution shall any member have any right, title or interest to or in its funds, property or assets.
2.13. Liability of members
The liability of members for debts and engagements of the Institution is limited to the amount of any unpaid subscriptions.
Company membership shall be open to any organisation which is active in the Chemical Industry or a related field.
3.2. Benefits of Company Membership
The benefits to which Company members are entitled shall be defined in the By-laws.
3.3. Election by Council
The admission of companies to Company membership shall be by Council.
3.4. Conditions of Company Membership
The contents of clauses 2.7 and 2.9 to 2.13, both inclusive, shall, mutatis mutandi apply to Company members.
Subject to the Constitution and in conformity with the By-laws, the management of the affairs of the Institution shall be vested in the Council, whose members shall be elected by the members of the Institution and who shall normally remain Council members until their successors have been elected.
The Council shall meet from time to time, and not less than three times per annum, to conduct the affairs of the Institution.
At meetings of the Council the quorum shall be six members
4.2. Composition of Council
The Council shall consist of:
Fifteen members who have been elected to Council by Honorary Fellows, Fellows, Members and Graduate Members of the Institution from among their number in the manner set out in the By-laws.
The Chairperson of any Branch formed under 4.27
The Chairperson of any Section formed under 4.28
Members co-opted under the provisions of 4.11 or appointed under the provisions of 4.10.
4.3. Nomination of members for Council
Candidates for Council shall be nominated by members, being in good standing, who shall each be entitled to nominate candidates for not more than the number of vacancies occurring on Council. Council members may be nominated only if they are due to retire from Council in terms of clauses 4.9, 4.10 or 4.11. The Hon. Secretary shall cause nomination forms to be posted or sent electronically to members by 21 January. All such nominations, duly signed by the proposer, seconder and person nominated, shall be lodged with the Secretary not later than 7 February. The nomination form shall indicate that the candidates who accept nomination will take part in the activities of Council if elected. Only nominations of candidates in good standing with the Institution will be acceptable.
Candidates for election to Council must provide for the approval of Council a curriculum vitae covering their training, experience and present occupation and may include a statement of their interest in or attitude to current issues facing the Institution. This manifesto must not exceed 120 words and must be written in English. Such approved manifesto must accompany the ballot lists sent out in terms of 4.4.
4.4. Ballot for Council
Should the number of nominations exceed the number of vacancies, a ballot list, showing the full names of candidates, their business addresses and occupations, shall be posted or sent electronically to each member entitled to vote not later 21 February. Ballot papers duly completed shall be returned to the Hon. Secretary so as to arrive not later than the end of 7 March.
Should the nomination list for the members to be elected to the Council not include the names of as many members as are required to fill the vacancies on the Council, the Council shall nominate qualified members with their consent to complete the list, and the members so nominated shall be declared elected at the Annual General Meeting.
Ballots for Council will be scrutinised by the President and the Hon. Secretary, whose duties shall be to open and examine the ballot lists and to summarise the ballot and report the result of their scrutiny to Council; provided that if the Hon. Secretary is a candidate for election to Council, the position of scrutineer shall be taken over by a Past President.
In the event of an equal number of votes being recorded for two or more candidates, all of whom cannot be elected, the scrutineers shall enter the names of every such candidate on separate pieces of paper in the presence of at least four Council members who are not candidates, and draw as many as there are vacancies, those drawn being duly elected.
4.6. Election of office bearers
After the election of new Council members and before the Annual General Meeting, Council shall elect the following office bearers from its members:
two Vice Presidents
The Honourable Secretary
The Honourable Treasurer, which office Council may decide to combine with an office as mentioned under (b) or (c).
4.7. Term of office of office bearers
The office bearers shall hold office in their respective capacities for two years only, but shall immediately be eligible for re-election to the same or any other office, provided that no person shall be elected to the office of President for more than two consecutive terms nor shall any member be elected to the office of Vice-President for more than two consecutive terms except in extraordinary circumstances.
4.8. Eligibility of office bearers
The office bearers of the Institution shall be members of the Institution in good standing. The President shall be elected from those who are or were Vice-President. No member shall be eligible for election as President or Vice-President who has not previously served a period of at least twelve months on the Council during the three years preceding nomination.
4.9. Retirement of Council members
Elected Council members, other than those specified under 4.9.1 shall retire four years after their election but shall be eligible for re-election.
The following Council members are not required to retire from Council:
(a) the President,
(b) any Vice-President, and
(c) the immediate Past President.
Every Council member who has served four years but who has not retired in terms of 4.9.1 shall retire at the first opportunity thereafter and shall be eligible for re-election.
4.10. Casual vacancies on Council
The Council shall have the power to fill any casual vacancy on Council temporarily with an appropriate member. Council members thus appointed shall have the privileges and responsibilities of elected Council members but shall retire at the end of the current session. The name of the Council member thus appointed shall be brought to the notice of members forthwith.
4.11. Co-opted Council members
The Council may, to ensure representation of those Branches of chemical engineering or Institution membership not represented by the elected Council members, co-opt not more than two additional members to the Council; they shall have the privileges and responsibilities of elected Council members and shall retire at the end of the current session. The names of such co-opted members shall be brought to the notice of members forthwith.
4.12. Forfeiture of Council membership
Should any member of the Council be absent frequently from Council meetings the member may, at the discretion of the Council, be requested to resign from Council, and if so requested shall resign forthwith.
4.13. Appointment of committees and representatives
The Council shall have the power to appoint committees and/or representatives for such purposes and with such powers as it may decide.
Such appointments and/or representatives may be made from members of the Institution or from such other persons as the Council may select to further the interests and work of the Institution.
4.14. Executive Committee
The Executive Committee of the Council shall consist of the Office Bearers, the Past President and as many members of Council co-opted to the Committee as shall bring the total number of members of the Committee to six.
The quorum of the Executive Committee shall be three members.
The Executive Committee shall be responsible for the day-to-day affairs of the Institution and shall act on behalf of the Council in cases of emergency.
Any action taken by the Executive Committee shall be reported to the next Council meeting.
The Council shall have power to hire administrative services and to appoint administrative staff and other officers and to remunerate them.
4.16. Records of meetings
The Council shall cause minutes to be taken of its own meetings, of the Annual General Meeting and any Special General Meeting. The Ordinary General Meetings, committee meetings and Branch meetings shall be chaired by a Council member or, if not available, a suitable member who shall cause a record to be kept of attendance and important issues or decisions taken at the meeting.
The Council shall have the power to institute and regulate examinations for admission to membership and for such other purposes as may be determined.
4.18. Entrance fees and subscription rates
The Council shall have the power to levy, fix and amend entrance fees and subscription fees.
The Council shall have power to publish journals and other matter as may be determined.
4.20. Assets and accounts
All funds, property and assets of the Institution shall be vested in the Council for the time being in trust for the Institution. True accounts shall be kept for all monies received and expended by the Institution and of the assets and liabilities of the Institution.
The Honorary Treasurer shall administer the funds of the Institution in accordance with the directions of the Council or its Executive Committee and shall be responsible to Council.
Council shall maintain a reserve fund to permit the Institution to continue its operations without further income for a period to be established from time to time by Council and to be recorded in the By-laws.
4.21. Auditing of accounts
The accounts of the Institution shall be audited at least once a year by an auditor who shall be appointed for the ensuing year by the members at each Annual General Meeting. No member or officer of the Institution shall be eligible for the position of auditor. If any casual vacancy occurs in the office of auditor, it shall be filled by the Council.
4.22. Annual reports and accounts
The Council shall submit, at each Annual General Meeting, a report on the affairs of the Institution, together with a statement of revenue and expenditure and a balance sheet for the year ending 31 December prior to the Annual General Meeting, and an audited statement for said year and/or the previous year.
4.23. Banking accounts
The Council shall have the power to open such banking accounts as it deems fit for the purpose of the Institution.
All documents and instruments required to be signed by the Institution shall be signed by any two members of the Council duly authorised thereto by resolution of the Council.
No payments shall be made without the express authorisation by Council or the Executive Committee, or as the bylaws prescribe. All payments shall be reported not later than at the next Executive Committee or Council meeting.
Where ratification of a payment is necessary this shall be done by an appropriate resolution. All cheques (or electronic transfers) shall be signed (or approved, respectively) by the Honorary Treasurer (or a deputy appointed by Executive Committee resolution) and any one of the additional signatories authorised by Council.
The Council may frame By-laws which must be consistent with the provisions of the Constitution, for the conduct of the business and management of the affairs of the Institution; such By-laws may at any time be added to, repealed or amended by Council. All members shall be notified of such alterations and/or additions to the By-laws.
4.27. Local Branches
The Council may, at its discretion, and upon receipt of a written request signed by a representative number of members resident in a specific district in South Africa, create a Branch of the Institution in such district. The objectives of such Branches shall be in accordance with 1.3. As arranged with SARS, a Branch is a separate financial entity responsible for its financial affairs and it registers for VAT if required by its turnover. The Branch informs Council annually of its audited financial status.
4.28. Specialist Sections
The Council may form a Section or Sections within the Institution or jointly with a kindred organisation to encourage the presentation of papers and discussions on technical subjects of specific professional interest to certain members of the Institution. The Council shall decide the conditions of admission to membership of such Section or Sections and the manner in which meetings of the Section shall be conducted.
4.29. Dissolution of Branches and Sections
The Council may dissolve a Branch or Section and a copy of the resolution of the Council deciding upon such dissolution shall be sent to the chairperson of the Branch or Section and shall be published electronically and/or in print.
4.30. Incorporation of kindred institutions
The Council may, upon receipt of a request to that effect, from any organisation with objects kindred to those of the Institution, arrange for the incorporation in the Institution of the said organisation on such terms and conditions as may be agreed upon, provided that any such incorporation shall be subject to sanction by a Special General Meeting of the Institution, convened for the purpose.
Members of the Council shall not incur any personal liability in respect of any loss or damage incurred through any act done or authorised by them in excess of their legal power, provided it was in good faith and for the benefit of the Institution.
In case of doubt as to the meaning and import of any portion of the Constitution and By-laws the interpretation of the Council shall be binding upon the members.
5.2. Ordinary General Meetings
Ordinary General Meetings of the Institution shall be held on dates decided by the Council. Notices convening Ordinary General Meetings shall be dispatched to members not less than seven days prior to the dates of such meetings.
Nothing relating to the management of the Institution shall be introduced at Ordinary General Meetings.
5.3. Annual General Meetings
The annual session of the Institution shall be nominally from 1 January of any year to 31 December of the succeeding year. The Annual General Meeting (AGM) of the Institution shall be held on a date decided by Council by April, to receive and consider the report of the Council, the revenue and expenditure account and balance sheet for the year just completed, and the audited accounts for that and/or the previous year.
5.4. Special General Meetings
All meetings of the Institution other than those detailed in 5.2 and 5.3 shall be designated Special General Meetings; only such business as that specified in the notices convening these meetings shall be transacted.
The Council may, at any time, convene a Special General Meeting.
The Council shall convene a Special General Meeting within 30 days of the receipt of a written application by twenty members, provided such application specifies the objectives for which the meeting is required.
5.5. Notice of Annual and Special General Meetings
Notice of Annual General Meetings and Special General Meetings shall be dispatched to members not less than fourteen days prior to the dates decided for such meetings.
5.6. Omission of notice of meeting
The accidental failure to give notice of any meeting of the Institution to any member shall not invalidate any resolution passed at such meeting.
Normally, Honorary Fellows, Fellows, Members, Graduate Members, Affiliate members and Council members in good standing shall be entitled to vote, provided that Council may decide to open the voting to certain or all other grades of members on any particular issue that is to be put to the vote.
5.8. Voting by proxy
A member unable to be present at an Annual General or Special General Meeting may vote by proxy; the person appointed as proxy shall be a member of the Institution and such appointment shall be duly made in writing and sent by post or electronically to the Hon. Secretary, or for the attention of the Hon. Secretary to the office.
5.9. Amendments to the Constitution
Should the Council consider it expedient to propose any change to the Constitution in the way of either addition, alteration or repeal or should not less than twenty members express in writing to the Council a desire for such change, the same shall be:
considered at a Special General Meeting convened for that purpose, when it shall be necessary for the adoption of any amendment to the Constitution that not less than two-thirds of the votes cast shall be in the affirmative.
if deemed desirable by Council, submitted to all Honorary Fellows, Fellows, Members and Graduate Members for decision by a postal or electronic vote in the manner prescribed in the By-laws when, for the adoption of the proposed amendment, it shall be necessary that not less than 25% of all members entitled to vote, cast their votes, and that not less than two-thirds of the votes shall be in favour of the amendment.
5.10. Winding up of the Institution
The Institution may be wound up and liquidated or amalgamated with any similar body by a resolution submitted to Honorary Fellows, Fellows, Members and Graduates for decision by postal or electronic vote, in the manner prescribed in the By-laws, when for the adoption of the resolution it shall be necessary that not less than 25% of all members entitled to vote, cast their votes and that no less than two-thirds of the votes shall be in favour of the resolution.
Upon dissolution of the Institution, members shall have no right, title or interest to or in the funds, property or assets.
Upon dissolution of the Institution, in submitting the resolution to members, it shall be necessary to decide the manner in which any surplus assets of the Institution after satisfaction of its debts shall be applied, and the voting in this connection shall be on the same basis as in 5.10.
Amalgamating the Institution with another institution will be effected by means of a memorandum of understanding (MoU) signed by the presidents of both institutions after a due diligence exercise has been completed by both institutions.
The memorandum of understanding will state the changes to be effected in the Institution, including the nature and extent of the amalgamation, changes affecting members, the manner in which finances and assets will be dealt with; the future management structure of the new institution, matters regarding the future identity of the joint institution, and matters regarding the interactions of the Institution with its stakeholders and any changes thereto, as well as relevant exit clauses.
The MoU will serve as a resolution before the SGM as determined by 5.10, and the voting will be on the same basis as described in 5.10.
The Council, or its equivalent in the resulting institution, will interpret any changes to the constitution required explicitly or implicitly by the MoU, and propose these constitutional changes within twelve months from the signing of the MoU to an SGM as under 5.9.
The Council, or its equivalent in the resulting institution, will finalize changes from the identity and brand of the Institution to that of the joint institution within one year from the signing of the MoU, according to the MoU, and apply such changes in its branding and public presence, and also inform all stakeholders of such.
The Council, or its equivalent in the resulting institution, will identify and actively effect all required changes in matters affected by South African applicable other law and applicable local or international regulations, including registering the appropriate name and organizational changes with financial institutions, statutory organizations, and organizations with which the Institution has agreements in place.
The Council, or its equivalent in the resulting institution, will inform all stakeholders with which the relationship is materially changed in the joint institution, of the changes, and reach agreement on a new relationship with such a stakeholder.
The Council, or its equivalent in the resulting institution, will enact the required changes in the management in the new institution within twelve months after the MoU is signed.
The amalgamation of the Institution with another institution shall not proceed in the case of any one or more of the following conditions that cannot be resolved despite due efforts to do so:
legal conflicts in South Africa and the country in which the joint institution will reside.
unsuccessful due diligence findings in any of the institutions intending to amalgamate.
a resulting inability of the joint institution to fulfil the mission as stated in 1.3.
A decision by the Council shall formally recognize the specific reasons for the amalgamation to be terminated. This decision will promptly be communicated to all members and affected stakeholders. Any changes made to the constitution based on the MoU will be void, and such clauses in the constitution shall revert to their status as on the day before the signing of the MoU.
An amalgamation between the institution and one or more other institutions may be reversed when, under voting conditions as stated in the membership votes to reverse such an amalgamation. A resolution must be passed under the same voting conditions that states how the financial assets and liabilities and membership matters will be managed. Upon reversal of an amalgamation, the constitution will revert to the version as on the day before the signing of the MoU that effected the amalgamation. An interim council shall be elected by the same SGM that votes on the reversal that will oversee the normalization of the Institution's business, including the formal election of a new council within three months of the date of the reversal.
The Institution will retain indefinitely all intellectual property, names (including its name), coats of arms, designs, awards, and similar unique aspects to its identity and functioning, and will retain the right to exercise and use such indefinitely. Should an amalgamation be reversed, the Institution will resume full and exclusive ownership of such rights, identifications, and functioning.
At the time of election, a Fellow shall:
have been a Member of the Institution for at least three years unless Council in special cases decides otherwise.
satisfy the Council.
that being not less than 33 years of age and, having fulfilled the requirements of By-law 1.2.1 or 1.2.2 or 1.2.3 or 1.2.4 or 1.2.5, has occupied for a period of at least five years a position of superior responsibility in chemical engineering,
that being not less than 40 years of age, has such status, proof of achievement and practical experience in the application of chemical engineering as justifies election to Fellow, and has occupied for at least five years a position of superior responsibility in chemical engineering.
At the time of election, a Member shall:
be at least 25 years of age.
furnish proof of:
holding an engineering degree of an approved university, including sufficient subjects of a chemical engineering nature.
having reached an academic standard deemed by Council to be equivalent thereto by formal study at an educational institution or otherwise; AND that after fulfilling these requirements, having at least 3 years’ experience in chemical engineering at university graduate level, and has attained a position of recognised responsibility in the profession as is usually achieved by a graduate after about 3 years’ experience.
furnish proof of:
holding a Diploma (or Degree) in Technology of an approved University of Technology, including sufficient subjects of a chemical engineering nature.
having reached an academic standard deemed by Council to be equivalent thereto by formal study at an educational institution or otherwise AND since fulfilling either of these requirements has gained at least 3 years’ experience as an engineering technologist in appropriate chemical engineering technology and shall have obtained a position of recognized responsibility as an engineering technologist.
furnish proof of:
holding a National Higher Diploma in engineering of an approved University of Technology, including sufficient subjects of a chemical engineering nature.
having reached an academic standard deemed by Council to be equivalent thereto AND having gained at least 3 years practical experience as an engineering technician in appropriate chemical engineering technology and shall have attained a position of recognized responsibility as an engineering technician.
furnish proof of:
holding a degree in chemistry, physics, mathematics or engineering (other than chemical engineering) of an approved university.
holding other qualifications deemed by Council to be equivalent thereto; AND since fulfilling these requirements been engaged for at least 3 years in the process industry or in chemical engineering services relevant to this industry.
1.3. Graduate Member
At the time of election, a Graduate shall EITHER:
furnish proof of:
holding an engineering degree of an approved University, including sufficient subjects of a chemical engineering nature.
holding other qualifications deemed by Council to be equivalent thereto.
furnish proof of:
holding a technology degree, National Diploma in Engineering, a National Higher Diploma in Engineering of an approved University of Technology, including sufficient subjects of a chemical engineering nature.
holding other qualifications deemed by Council to be equivalent thereto.
furnish proof of:
holding a recognised qualification in chemistry, physics, mathematics or engineering, other than chemical engineering, from an approved University, University of Technology or other approved institution of tertiary education.
having had at least two years’ experience in chemical engineering
be engaged in the application of chemical engineering in:
the process industry,
chemical engineering services relevant to this industry,
be engaged in the teaching or postgraduate study of chemical engineering.
At the time of election, a Student shall be a bona fide student being educated at a university, university of technology or other approved institution of tertiary education, with the object of qualifying for the practice of chemical engineering.
1.5 Company Member
The most important criterion for admission as a Company Member is that the company or organisation be part of the process industry or be a supplier of equipment or services to the process industry. Subsidiary companies or divisions of major companies may be Company Members in their own right.
A candidate for election to the grades of Member, Affiliate Member and Graduate Member shall apply for membership on the prescribed form. No proposal is necessary.
A candidate for election to the grade of Fellow shall be proposed by a Fellow, Member or Graduate having personal knowledge of the candidate's character, qualifications and experience. Candidates for election to Fellow must also provide the names and addresses of two additional referees, of which at last one shall be in this membership grade of the Institution.
Candidates shall forward their applications, duly completed to the Hon. Secretary, or as directed on the prescribed form.
2.2. Election of Company Member
Applications for Company Membership shall be made on the prescribed form and signed by an authorised official of the company.
2.3. Election of Student
A candidate for election as Student shall apply for membership on the prescribed form. No proposal is necessary.
Each application shall be considered by the Council who shall thereafter declare an approved candidate elected.
2.4. Exemption of application requirements
The Council may, in exceptional circumstances only, exercise its discretion in waiving the requirements of By-law 2.1 as regards the Institution membership of the referees.
In such case, candidates shall assist the Council by submitting the names of suitable persons, preferably engineers, who can vouch for character, qualifications, and experience and with whom the Council may communicate.
The conditions of By-law 2.1 shall, mutatis mutandis, apply to the transfer of a member from one grade to another in like manner as it applies to election to membership, provided:
that Student members will be transferred to the grade of Graduate on the Institution receiving written notice from the University or University of Technology concerned that they have graduated with a recognised degree or diploma in chemical engineering, and
That Graduate members will be transferred to the grade of Member or Affiliate Member after three consecutive years.
2.6. Notice to candidates.
Every candidate for election to membership of the Institution or for transfer from one grade of membership to another shall be notified in writing by the Council member duly appointed by Council for this purpose of the result of the election.
2.7. List of members
A register of the names and addresses shall be kept by the Hon. Secretary who shall answer enquiries regarding members only insofar as it is in the interests of the Institution. Any release of the register must be approved by Council.
2.8. Members' addresses and serving of notices.
It shall be incumbent upon all members to notify the secretary in writing of any changes of address, failing which they shall be deemed to have waived service of any notices, or copies of publications, etc., and the onus of notification of non-service shall not exempt members from the liability of all payments due by them to the Institution.
2.9. Reciprocity arrangements
The President, or in the absence the President, the Vice-President may extend the privileges of the Institution to members of overseas Institutions who are visiting the Republic of South Africa. Such privileges shall include those enjoyed by members with the exception of voting powers at meetings and may normally extend for a period not exceeding three months.
2.10. Benefits of Company Membership
Company members will be entitled to the following benefits:
They will receive notices of all SAIChE meetings and seminars held in their area.
They may send 2 delegates to all SAIChE organised functions (including those organised by the Branches) at Member rates.
2.11. Company Membership representation
Each Company Member is entitled to nominate a representative to voice the views of the Company Member at meetings of the Institution. The nominated representative of Company Members will be invited to Institution and Branch AGMs with the object of voicing the views of their organisations. Company Members' representatives will also be invited to discussions of specific subjects in meetings of Council, its committees or Branch committees at the discretion of each chairperson.
Entrance fees and annual subscription rates shall be determined by Council.
Annual subscriptions shall become due in advance on the 1 January of each year.
There shall be no increase in subscription due to transfer to a higher grade of membership during the financial year in which the transfer becomes effective.
3.2. Payment of entrance fees and subscription rates
The entrance fee and the first subscription shall be due on receipt by a candidate of notice of the decision of the Council as to the grade of membership to which the candidate has been elected. Such notice shall include advice of the amounts of the entrance fee and subscriptions which must be paid before the election of the candidate is confirmed (see By-laws 3.4 and 3.4.1).
Payment of the amounts due must be made within three months from the date of the notice referred to in By-law 3.2; if payment is not made within the prescribed period the application will not be reconsidered until at least six months after the date by which the amounts should have been paid.
The Council may, on account of distance and/or other circumstances, extend the period of three months prescribed in By-law 3.2.1.
3.3. Payment of entrance fees by Students who transfer.
A Student member, who is upgraded to a different grade of membership, will not be required to pay the entrance fee.
3.4. Subscription for part of year
Should new members be elected on or after the 1st July of any year their subscriptions for the financial year ending 31 December shall be reduced pro rata.
When new members are elected during the last two months of the financial year, or when Student members are elected during the last five months of the financial year, their subscriptions shall cover the period to the end of the succeeding financial year.
If membership has lapsed, and members reapply for membership, a re-joining fee may apply.
Members whose annual subscriptions are unpaid by the 30th day of April of a financial year shall be notified in writing at their last registered address, and / or by electronic mail to their last registered electronic mail address, and / or by electronic message to their last registered telephone number, their membership will be suspended, and shall not be entitled to receive the notices, publications or awards of the Institution, nor to exercise any of the rights, and their names shall be removed from the membership register.
Such exclusions shall not relieve them from liability for the payment of monies due by them. Any persons whose membership has so ceased may, at the discretion of the Council on the payment of all fees due, be reinstated within one year from the date of resolution of the Council excluding him. Thereafter they may be readmitted only on such conditions as the Council may decide.
3.6. Subscription on retirement
Members in good standing, who
have retired from full time employment, and
have been members of the Institution for at least 15 years,
are eligible for fully paid-up retired SAIChE membership, on payment of a single sum equal to the then current annual subscription rate of a Fellow.
Members wishing to take up retired membership must apply in writing to the Hon. Secretary, confirming that they meet the criteria of By-law 3.6(a) and (b).
Retired members receiving this concession are required to give an undertaking that, should they return to full time employment, they will resume payment of the subscription applicable to their grade on retirement.
3.7. Remission of subscriptions
The Council may, in exceptional circumstances, reduce or remit the current or arrear subscriptions due by any members.
Members who will be overseas for a continuous period of not less than 1 year, may retain their membership on payment of a nominal subscription determined annually by Council. Members wishing to avail themselves of this offer must apply in writing to the Hon. Secretary giving details of their period of absence from South Africa. Such members will be sent the Journal and such other Institution correspondence as the Hon. Secretary decides.
The Hon. Secretary shall cause to be posted or sent by electronic communication by the due dates to each Honorary Fellow, Fellow, Member, Affiliate Member and Graduate one nomination (respectively ballot) form, to permit the various grades of members to nominate (respectively vote for) candidates for Council in terms of Constitution Clause 4.2.1.
4.2. Council meetings
At meetings of the Council six members shall form a quorum and all matters shall be decided by vote of the majority but before such vote is taken a decision on any subject shall, at the desire of any three members present, be postponed until the succeeding meeting, and then shall be decided by the majority; a notice of the question thus postponed having been previously given in the notice calling the meeting.
The President, or the Vice President, or in the absence of both of them a member of the Council elected by the meeting, shall take the Chair at a meeting of the Council. The Chairperson shall have a deliberative vote and, in the event of an equality of votes, a casting vote.
4.3. Reserve Fund
The financial reserves established in terms of Constitution Clause 4.20.1 shall be not less than one-third of the total annual expenditure by the Institution reported at the most recent Annual General Meeting.
The Honorary Treasurer with the concurrence of one of the authorised signatories may make payment for:
• Appointed secretarial services on presentation of a detailed invoice.
• Regularly repeating items as provided for in the budget.
• Items specifically provided for in the budget e.g., grants, awards, conference advances and capital items.
• Emergency items e.g., repairs to, or parts for, critical equipment
• Advance transfer of a float of an amount as decided by Council to the secretarial service contractor to cover anticipated expenses on behalf of the Institution requiring immediate or advance payment.
All payments shall be reported, and where necessary ratified, at the next Executive or Council meeting. The secretarial service shall list payments under appropriate headings and the Honorary Treasurer shall prepare the necessary motions for ratification of items not covered in the budget.
Each Branch or Section shall be constituted, and its affairs conducted in accordance with rules approved for that purpose by the Council.
In making a request to Council to establish a Branch in terms of Constitution Clause 4.27, the representative of the members so requesting Council shall propose draft rules for the conduct of the Branch.
5.2. Student Sections
The Student members resident in any area may apply to the Council or a local Branch for authority to form a Student section. Such an application shall be made in writing and shall be supported by a majority present at a meeting of not less than 10 Student members, presided over by a Fellow or Member of the Institution. Any decisions regarding the formation and running of Student Sections shall be subject to confirmation by the Council.
The quorum for all Ordinary General Meetings of the Institution shall be twelve members with voting rights and for all other general meetings fifteen members with voting rights.
6.2. Voting at meetings
Every proposal submitted to any meeting except as otherwise provided, shall in the first instance be decided by a show of hands of the members entitled to vote but a ballot may be demanded by any six members entitled to vote. This ballot shall be taken forthwith and be supervised by two scrutineers appointed by the meeting. Subject to the provisions of Constitution Clauses 5.7, 5.8 and 5.9 a majority of votes shall carry any business before the meeting.
The Chairperson of the meeting shall have a deliberative vote and a casting vote.
In the event of a postal or electronic vote, as prescribed under Constitution clauses 5.9(b) and 5.10, the Hon. Secretary shall, within fourteen days after any Special General Meeting or meeting of the Council at which it is decided to take a vote by post or by electronic communication, forward to each member entitled to vote a voting request, which may be either in the form of a poster voting paper or an electronic message which shall contain the resolution on which the member is required to vote. The voting request shall be completed by the member and returned to the Hon. Secretary not later than seven after receipt of the voting request. If the returned voting request is received after the said period the vote shall not be recognised.
6.3. Chairperson of meetings
The President, the Vice-President or, in the absence of both of them, a member elected by the meeting, shall take the chair at any meeting of the Institution.
6.4. Adjournment of meetings
The Chairperson of any meeting may, with the consent of the majority of the members who are present and entitled to vote, adjourn the proceedings from time to time and from place to place.
Specific awards are:
• The SAIChE Annual Innovation Award
• The SAIChE Bill Neale-May Gold Medal for exceptional achievement
• The SAIChE Silver Medal for the top final year meriting (achieving at least a weighted average of 75%, completing it in the minimum time allowed) chemical engineering students graduating with a BSc/BEng or a BTech at a South African university accredited by SAIChE through ECSA. (If two or more students meet these requirements, the medal will be awarded to the student with the highest weighted average mark.)
The proceedings of meetings of the Institution and official notification shall be published as the Council may decide from time to time. When circumstances permit an official journal will be published.
9.2. The journal may be licensed for publication by formal agreement, as approved by Council decision.
9.3. Papers and contributions
All papers and contributions submitted to and accepted by the Institution with any drawings and/or illustrations, shall become the property of the Institution. No one shall, save by permission of the Council, which permission shall not be unreasonably withheld, publish, cause, or allow to have published, such papers or contributions.
Suitable acknowledgement shall be made to the Institution when papers or contributions published in the journal, or extracts of it, are reproduced.